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Reimbursement of the costs borne on the purchase and adaptation of facilities, equipment, software for a disabled worker, as well as costs of the diagnosis of the needs conducted by medical services

This article is written according to the legal status current as of: 2017-01-05

Reimbursement of the costs borne on the purchase and adaptation of facilities, equipment, software for a disabled worker, as well as costs of the diagnosis of the needs conducted by medical services

What is it?

Refund of the above costs is a form of support offered to employers who employ people with disabilities and, therefore, adapt the workplace to their needs.

The refund may be granted to you:

  • if you employ a disabled person who is registered with the district labour office as an unemployed or seeking employment being not employed,
  • for a disabled person already employed in your company.

When may you apply for that reimbursement?

You may apply for the reimbursement, if you adapt the workplace for a person with disabilities who is registered with the district labour office as an unemployed or seeking employment being not employed. Moreover, you must employ that person for the period of at least 36 months.You may also apply for the reimbursement when you already employ person with disabilities. 

What is the maximum amount of the support?

You may apply for the reimbursement in the amount of up to 20x the average remuneration for work for each adapted or equipped workstation.

What should you do to receive the refund?

You should submit an application form along with other necessary documents, in accordance with the Order of the Minister of Labour and Social Policy, to the organizational unit competent for the employment of a disabled person that is designated by the district governor or the mayor of the city with the district rights.

You will not receive the reimbursement if:

  • you employ disabled people for a period of time shorter than 36 months,
  • the disability of your employee has occurred as a result of your or your employee's violation of regulations, including regulations provided in labour laws.

useful information:

The employer who has taken advantage of the refund is required to keep all the records that will allow to verify whether the aid was granted in compliance with the provisions of the Regulation, for the period of 10 years from the date the aid was granted.

If the period of employment of a disabled person is shorter than 36 months, the employer shall pay back to the Labour Fund an amount equal to 1/36 of the total amount of granted reimbursement for each month missing until the expiry of the period of 36 months, but in the amount not less than 1/6 of the granted reimbursement. The employer shall return the amount within three months from the date of termination of the employment contract with the disabled person.

The employer does not return the refund when employing another disabled person who is registered with the district labour office as an unemployed or seeking employment being not employed within three months from the date of employment contract termination with the former disabled employee. However, the break resulting from this unemployment period is not included to the required 36-month-period of employment.

Are not reimbursable costs incurred prior to conclusion of the agreement with the district governor.

Legal basis

Act of 27 August 1997 on Vocational and Social Rehabilitation and Employment of Persons with Disabilities

Development: Editorial team of Zielona Linia 


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